Delivery of W-2 and 1099 statements

1. Why do we have to mail paper forms to employers and contractors?

Federal regulations require that annual tax forms be mailed out to employers and contractors, unless they have opted into paperless receipt of these documents.

2. What is Check’s fee for processing paper delivery of annual tax forms? When will the new fee take effect?

Check has passthrough fees for print & mail service for W-2 and 1099 Forms. The fee will be $2.00 per printed and mailed W-2 / 1099 form. There will be no additional print & mail fees for amended forms.

3. If someone on our platform requires both a W-2 and 1099, are we charged for both forms?

Yes, the print and mail fee applies to each document.

4. What are the expectations for former employees relative to W-2s, 1099s, and print & mail?

Former employees or contractors may experience difficulties accessing employee portals, often due to forgetting usernames and passwords. However, this does not relieve the employer from their W2 or 1099 responsibilities and mandates.

To ensure employers maintain compliance with federal regulations, Check will print and mail all terminated employees W2s.

5. We would like to share an electronic copy of the W-2 / 1099 Form even for those who opt for paper delivery. Is this possible?

Yes, W-2 and 1099 Forms will be available for download starting on January 20, 2025 via our Document endpoint (Employee, Contractor).