Recap Report
Understand the reconciliation recap report to manage tax summaries and support effectively at quarter-end.
Overview
This article explains the Reconciliation recap report—what it shows, when to share it with Employers, and how to use it to answer support questions at quarter-end.
What is the reconciliation recap?
The recap is a quarter-end summary of each tax type. For every tax code it shows:
- Credits due to the Employer
- Additional collections Check must debit
- Agency refunds the Employer will receive
- Fractional write-offs (Check automatically writes off variances under $1.00)
Report columns
Heading | Definition |
Tax code | Two-letter state code (or FE for federal) |
Description | Tax-type identifier |
EIN | Tax ID used for the liability |
Liability | Total calculated liability for the quarter |
Prepaid | Tax already paid by a prior provider (appears only in the quarter the Employer switches to Check) |
Deposits | Total amount Check deposited with the agency this quarter |
Prior adjustment | Adjustments from previous quarters that affect this quarter |
Variance | Difference between Liability + Prepaid and Deposits |
Type | How Check handles the variance: • Fraction – < $1; written off • Deposit – Amount Check will collect • Refund – Amount Check returns to the Employer • Carry – Amount carried into next quarter • Credit – Agency will refund an overpayment |
When to use this report
- Quarter-end review – Share with Employers so they know about upcoming collections or refunds and can see all tax payments made on their behalf.
- Billing support codes:
- TAX – Explain collections or refunds by referencing the Variance column.
- AFR – Use with the Failed filing report when Check refunds tax because a return was rejected (often due to a missing or incorrect EIN). The refunded amount appears in Deposits next to the affected tax code.
Locate the report in Console
At the close of each quarter, Check uploads the recap to Documents → Reconciliation recap in Console.
FAQs
What if a filing failed because of an incorrect EIN that is now corrected?
- Update the EIN in Company → Tax setup in Console.
- Create a ticket for Check Support requesting a re-file.
- Note that filing fees apply and the Employer is responsible for any late penalties or interest.
Recording
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Last updated on May 31, 2024