Pay schedules

The pay schedule refers to the predetermined timetable on which employees are paid. It outlines the frequency and timing of pay periods, such as weekly, bi-weekly, semi-monthly, or monthly. The pay schedule ensures that employees receive their wages consistently and allows employers to manage payroll processing and financial planning efficiently.

Employers who are transitioning between payroll providers will already have a set pay schedule that they are using. In general, this should be the pay schedule they are set up with.

However, it's not uncommon for employers to use the transition to a new provider to change their pay schedule as well, such as date changes or frequency changes (weekly, bi-weekly, semi-monthly, or monthly). Making this change is the employer's decision and should not be influenced by the provider.

Employers who are shifting to a new schedule will need to:

In Console navigate to the company. Once on the company go to the "Pay Schedules" drop down. Use the +Create Pay schedule button.

On the pop out you will add:

Once complete "Save" the pay schedule. Use this process to create more than one pay schedule if needed. Check supports multiple pay schedules.

Multiple pay schedules are useful for companies that pay different departments or salaried versus hourly employees on different schedules. Each pay schedule can be created allowing for flexibility in managing pay frequencies and ensuring compliance with state-specific laws.

Note: Pay Schedules cannot be assigned at the employee level. Check does not have a direct link between pay schedules and employees in our database.

Check Partners can choose to store this relationship on their end. This will allow the customer to determine which employees are included with which paydays.

Pay schedules cannot be deleted directly in Console. In order to have a pay schedule removed you need to create a ticket to Check's Support team. Check's Support team will only be able to remove a pay schedule if it has never been used.

Example - A bi-weekly pay schedule is created for Company A prior to processing their first payroll. Company A asks for the schedule to be deleted because they are actually on a "Semi-Monthly" pay schedule. Check can remove the bi-weekly pay schedule.

Example - A weekly schedule is being used for Company B since they started processing payroll 6 months ago. Company B is changing their workforce to a bi-weekly pay schedule moving forward. Check cannot delete the weekly schedule since it is tied to the history of the payroll.

You can see all future paydays for a set schedule by navigating to "Pay Schedules" in Console. Click the "paydays" link and you will be shown all future - Payday, Period Start, Period End, and Approval Deadline within that schedule.

Pay schedules will avoid scheduling a payday on weekends or holidays. These paydays and approval dates will automatically update based on holidays and weekends. If you ever want to see if a pay date is impacted by a holiday you can navigate to "Pay Schedules" in Console. If the schedule is created click the "paydays" link. The list that pops up will show all future pay dates (including future years if needed) with a check box for any that are Impacted By Weekend / Holiday. It will allow employers to plan accordingly.