How to Terminate an Employee in Console
Learn key steps for effectively terminating employees and managing final pay in Console.
Employee terminations and final pay timing
Goals and takeaways
- Understand key differences between voluntary and involuntary terminations
- Learn how final pay requirements vary by state
- Review how to update terminations in Console and related system actions
Understanding employee termination
Employee termination marks the end of the employment relationship. This can occur in one of two ways:
- Voluntary termination: When an employee chooses to leave the company (e.g., resignation or retirement)
- Involuntary termination: When the employer ends the relationship (e.g., layoffs, misconduct, or performance-based dismissal)
The timing and processing of terminations can impact compliance with wage laws and downstream systems like benefits administration and tax reporting.
Final pay requirements by state
Each state sets specific rules for when an employee must receive their final paycheck. This timing often depends on whether the termination was voluntary or involuntary.
Here are examples from key states:
State | Voluntary Termination | Involuntary Termination |
California | Final pay due on last day if 72+ hours’ notice, otherwise within 72 hours | Final pay due immediately upon termination |
New York | Final pay due on the next regular payday | Final pay due on the next regular payday |
Texas | Final pay due on the next regular payday | Final pay due within six days |
Illinois | Final pay due on the next regular payday | Final pay due on the next regular payday |
Note: Partners should consult their own legal or compliance resources to account for all applicable state or local rules. Check does not enforce termination-based payment timing logic within the system.
Updating terminations in Console
To update a termination in Console:
- Go to the Employee tab.
- Under Active Employees, select the employee being terminated.
- Select Update (Pencil Icon)
- Enter the Termination Date.
- Uncheck Is currently employed.
- The employee will now appear under Inactive Employees.
Once an employee is marked inactive, they will no longer appear in payroll runs.
FAQs
When should employers update a terminated employee in Console?
Check recommends updating the employee's termination in Console after their final pay has been processed, to avoid payroll exclusion. Inactive employees are not included in payroll calculations.
What else should employers consider when terminating an employee?
Depending on the partner ecosystem, employers may need to coordinate additional offboarding actions outside of Check:
- Notify benefit vendors (medical, dental, vision, retirement)
- Revoke system access or user credentials
- Update records with COBRA administrators or third-party vendors
Partners should guide employers on how and where benefit-related terminations are managed if supported outside of Console.
Last updated on June 30, 2024