Understanding Workplaces in Console
Understand workplace assignments to ensure accurate tax compliance and reporting for employees.
Overview
This article explains the importance of workplaces and provides guidance on determining the correct workplace for employees.
What is a workplace?
A workplace is the physical location where an employee performs job duties. Determining an employee's workplace is crucial for accurately handling various tax obligations and compliance considerations, including:
- Employee state and local tax withholding
- Employer state and local tax obligations
- Potential state tax reciprocity
- Employer-required employment tax reporting
Importance of accurate workplace assignment
Pairing an employee’s workplace with their residential address ensures accurate:
- Filing authorizations surfaced during employer onboarding
- Withholding forms displayed during employee onboarding
- Calculations for state withholding, state unemployment taxes, and local taxes
Note: Adding a workplace alone will not populate the Setup Tax Parameters, a workplace must be paired with an Employee.
Removing or deleting workplaces
Check partners can deactivate workplaces via the API if no active employees are associated with them, and they can make minor edits (such as changes to a street address) that don't change the underlying tax location of the workplace.
Partners can deactivate any workplace directly from Console, so long as it does not have any employees still associated with it.
Deactivating a workplace prevents new employees or contractors from being assigned to that workplace. If a company is no longer operating in a jurisdiction and wants to stop filing there, the partner should also visit the Tax filings section in Console to review and opt out of any applicable filings.
Examples of workplaces
Example 1
Amy is an account executive who lives in New Jersey but works physically in New York City.
- Amy’s workplace is New York City.
Example 2
Ken is a client specialist working remotely from his home in California. Although Ken’s company office is located in Texas:
- Ken’s workplace is California.
Adding a workplace in Console
To add a workplace in Check’s Console:
- Navigate to Companies and select the desired company.
- Select Workplaces under the Resources section in the sidebar, then select + Add Workplace.
- Enter the following required information:
- Name
- Address
- City
- State
- Postal Code
Select the checkbox "Can be associated with an employee for payroll", then choose Save.
Recordings
Last updated on August 21, 2025